Once workgroups are connected via email, members introduce themselves to colleagues. The rest is up to the group. Groups are encouraged to start discussing ideas in advance of meetings and to to reach out to colleagues or organizers any time for ideas or information.
Each workgroup is encourage to nominate one person who can take the lead on group progress and facilitation. Facilitation training is available upon request (this person won’t necessarily end up serving as your group’s facilitator, but they will be available to serve as your “resident expert” in the event your group needs to layer more structure onto your deliberations at some point).
Writers, presenters, chairs (if any), facilitators and discussion leaders are chosen by workgroups(potential facilitators are appointed or identified first, as noted above).
Each team is responsible for putting together a five-minute slide presentation for the full group. Teams are also asked to submit a written paper within four weeks of the end of the conference. These papers and the official conference proceedings will be published. Both resources form the foundation of ongoing conversations—broadening participation, getting more feedback and refinement, and connecting this work to the development of solutions.
At-large members drop in on workgroup conversations and also meet as a group throughout meetings to develop a big-picture overview for this effort and also report on any workgroup issues that might need to be addressed.
OSI2017 participants met in workgroup and stakeholder groups. Please see the OSI2017 report for details.